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Dauphin County Clerk of Courts Records

Dauphin County Clerk of Courts records cover the criminal side of the Court of Common Pleas. A Dauphin County Clerk of Courts records search may involve UJS docket sheets, criminal case numbers, OTN searches, charge lists, pleas, sentencing records, costs, and certified copies. The office is separate from the Prothonotary, which handles civil filings.

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Dauphin County Clerk of Courts Office

The Dauphin County Clerk of Courts is the criminal court record office for Court of Common Pleas cases. Criminal docket sheets may be searched online through UJS Case Search, but the Clerk of Courts is the office for certified criminal copies and the official Common Pleas criminal file.

Dauphin County Clerk of Courts

101 Market Street

Harrisburg, PA 17101

717-780-6530

Clerk of Courts office

What the Clerk of Courts Handles

The Clerk of Courts handles criminal Court of Common Pleas records after charges move beyond the preliminary stages. The office is tied to arraignment, criminal informations, pleas, verdicts, dispositions, sentencing orders, costs, and other criminal filings. Magisterial District Courts handle summary matters, traffic citations, preliminary arraignments, and preliminary hearings before many cases reach Common Pleas.

  • Criminal Common Pleas case files and docketed orders
  • Certified copies of criminal court records
  • Criminal costs, fines, and payment records when tied to the case
  • Juvenile court records subject to special access limits
  • Coordination with UJS public docket records and PAePay payment information

How to Search Dauphin County Criminal Records

Public criminal docket searches usually begin with UJS. Search by docket number, participant name, OTN, citation number, complaint number, or calendar event. Select Dauphin County and the proper court type. For a certified copy or a record not shown online, use the Clerk of Courts contact route.

  1. Search UJS Case Search for the public docket sheet.
  2. Confirm whether the matter is Magisterial District Court or Common Pleas.
  3. Note the docket number, OTN, charge statute, grade, disposition, and sentence fields.
  4. Contact the Clerk of Courts for official Common Pleas copies.

Criminal Copy Request Details

A clear request should include the defendant name, docket number, OTN if known, document type, filing or disposition date, number of copies, and whether certification is required. A docket printout is not always the same as a certified order, plea, or sentencing document.

FieldNeeded?Notes
Docket numberBest practiceUse the CP or MJ docket number from UJS.
Party nameYesUse full legal name when known.
Document typeYesExamples include docket sheet, sentencing order, disposition, or certified copy.
CertificationIf neededOfficial use often requires certification from the clerk.

PAePay, Costs, and Warrants

Eligible Dauphin County criminal costs, fines, restitution, bail, and traffic-related payments may appear through PAePay on the UJS portal. PAePay accepts major payment cards and lists a non-refundable service fee. If a warrant event appears, do not rely on stale web data. Contact the issuing court, counsel, Criminal Court Administration, the Clerk of Courts, or the appropriate MDJ office.

Public Access Limits

Juvenile criminal records, expunged matters, limited-access records, sealed filings, protected victim information, and confidential identifiers may be hidden or redacted. Pennsylvania criminal-history records also follow 18 Pa.C.S. 9121, separate from a public court docket. The Dauphin County Prothonotary handles civil records, not criminal records.